ARTICLE I: Purpose and Name
Section 1: Name
The name of the club shall be the CAPITAL AREA WATER SKI CLUB.
Section 2: Purpose
The purpose of the Capital Area Water Ski Club shall be to further develop and promote the sport of water skiing. This shall be accomplished through coordination of the Capital Area Summer Series, the use of the media, club newsletters, sponsorship of tournaments, exhibits, skier and judges clinics, socials, and whatever other methods that may from time to time be selected by the Board of Directors. The club is established as a nonprofit organization.
ARTICLE II: Membership
Section 1: Membership
Memberships shall be open to all persons in the area with an interest in competition water skiing as long as that person 1) is a member in good standing of the American Water Ski Association, 2) pays the annual dues that will be set each year by the Board of Directors, and 3) agrees to abide by these bylaws.
Section 2: Types
There shall be four types of club memberships: individual, family, collegiate, and patron, with fees set so that a family membership may be purchased for an amount less than or equal to the cost of two individual memberships. Family memberships will be in the name of one family member with the other names and AWSA numbers provided for roster and insurance purposes. Collegiate memberships retain full membership privileges at a reduced fee as set by the Board of Directors. Patron memberships will be available on an annual basis at a fee set each year by the Board of Directors. An individual membership shall have one vote at any regular or special meeting of the general membership. A family membership shall have two votes at any regular or special meeting of the general membership, and a patron shall be nonvoting. There shall be no proxy votes.
ARTICLE III: Management
Section 1: Club Management
Management of the Capital Area Water Ski Club shall be vested in a Board of Directors.
ARTICLE IV: Board of Directors
Section 1: Make-up
The Board of Directors shall consist of the following:
- Five officers elected from the general membership: President, Executive Vice President, Vice President, Secretary, and Treasurer,
- one representative assigned from each active club/site, and
- one or more member elected at-large from the general membership.
Section 2: Term
Each elected member of the Board of Directors shall serve for a period of one year.
Section 3: Regular Meetings
Meetings of the Board of Directors shall be held regularly at a time and place designated by the President and agreed upon by the Board of Directors.
Section 4: Special Meetings
Special meetings of the Board of Directors may be called by the President at any time. When a special meeting is called, the President shall set the time and place for the meeting and notify each director at least three days prior to the event.
Section 5: Quorum
Fifty percent of the Board of Directors shall constitute a quorum for any regular or special meeting called in accordance with these bylaws.
Section 6: Committees
The Board of Directors shall establish committees as deemed necessary.
ARTICLE V: Officers
Section 1: President
The President shall be the chief executive officer of the club. He or she will preside at all meetings of the club’s general membership and of its Board of Directors, shall appoint all committee chairpersons with the approval of the Board of Directors, and carry out those other responsibilities assigned by these bylaws and by the Board of Directors.
Section 2: Executive Vice President
The office of Executive Vice President shall be the second highest elected position in the club. During the absence or temporary incapacity of the President, he or she shall perform the duties and have the powers of the President.
Section 3: Vice President
The Vice President shall be the chairperson of the Membership Committee, be responsible for the club roster, keeping it current with AWSA, and perform any other duties assigned to him or her by the President or the Board of Directors. During the absence or temporary incapacity of both the President and Executive Vice President, he or she shall perform the duties and have the power of the President.
Section 4: Secretary
The Secretary shall record and keep all the minutes of the Board of Directors and general membership meetings.
Section 5: Treasurer
The Treasurer shall receive and disburse the funds of the club under the direction of the Board of Directors. He or she shall present a financial report to the Board of Directors at each regular meeting and to the membership at the Annual Membership Meeting. He or she shall also prepare and submit a proposed budget to the Board of Directors prior to the Annual Membership Meeting. He or she shall serve as the nonvoting chairperson of the Nominating Committee.
Section 6: Regional Council Member
The Regional Council Member shall be appointed by the Board of Directors annually and shall represent the club at all regular and special meetings of the South Central Regional Council. He or she will be an advisor to the Board of Directors and will attend all meetings of the Board of Directors. The position shall have no voting rights on the Board of Directors.
Section 7: Vacancies
Vacancies in any elected office may be filled by the Board of Directors. The successor, so chosen, shall serve for the unexpired term of his or her predecessor.
ARTICLE VI: Elections
Section 1: Annual Election
The annual election of officers will proceed as follows:
- A Nominating Committee, chosen by the Board of Directors, shall select a slate of candidates. This should be completed by the end of September. The Treasurer shall serve as the nonvoting chairperson.
- A ballot with the slate of candidates, to include provisions for write-in votes, will be prepared by the newsletter staff and mailed to all members on or about the first week in October.
- Elected Board members shall be voted on by secret ballot on or about the first week in November.
- Ballots shall be returned to the Nominating Committee by a predetermined cutoff date. Election will be by simple majority. Tie votes shall be determined by a flip of a coin.
- All Board members shall begin their term immediately following the election.
ARTICLE VII: Committees
Section 1: Membership
The Vice President shall be the chairperson of the Membership Committee. He or she will appoint other persons to serve on the committee to be ratified by the Board of Directors. The committee shall be responsible for solicitation of new members and updating of the membership roster. The Membership Committee shall have a budget as approved by the Board of Directors.
Section 2: Nominating
The Nominating Committee shall function under the provisions of Article VI, Section 1 of the Bylaws. It shall consist of a minimum of five members, to be ratified by the Board of Directors.
Section 3: Bylaws
The chairperson of the Bylaws Committee shall be appointed by the President with approval of the Board of Directors. He or she will appoint other persons to serve on the committee to be ratified by the Board of Directors. The Bylaws Committee shall review the existing Bylaws and prepare any proposed changes to present to the Board of Directors for approval prior to submitting to the general membership.
Section 4: Junior Development
The chairperson of the Junior Development Committee shall be appointed by the Board of Directors. He or she will appoint other persons to serve on the committee as ratified by the Board of Directors. The Junior Development Committee shall oversee and coordinate all activities of the Junior Development Tournament and functions when it is hosted by CAWSC.
Section 5: Public Relations and Advertising
The chairperson of the Public Relations and Advertising Committee shall be appointed by the Board of Directors. He or she will appoint other persons to serve on the committee as ratified by the Board of Directors. This committee will coordinate all publications of CAWSC/CASS information, establish media contacts, and interact with all club sponsors.
Section 6: Fundraising
The chairperson of the Fundraising Committee shall be appointed by the Board of Directors. He or she will appoint other persons to serve on the committee as ratified by the Board of Directors. This committee will organize and conduct all fundraising activities for CAWSC.
Section 7: CASS Scoring
The chairperson of the CASS Scoring Committee shall be appointed by the Board of Directors. He or she will appoint other persons to serve on the committee as ratified by the Board of Directors. This committee will gather, tabulate and record all scores for CASS tournaments. This committee will also oversee all changes, additions, deletions, and updates to the CASS Rules.
Section 8: Other
Other committees, as deemed necessary by the Board of Directors, may be established, or the existing committees may be consolidated, modified, and/or deleted by the Board of Directors at any time.
Section 9: Term of Office
The term of office of committee members shall coincide with the term of the elected members of the Board of Directors.
ARTICLE VIII: Fiscal Year
Section 1: Dates
The fiscal year for the club shall commence on the first day of January and end the thirty-first day of December.
ARTICLE IX: Budget
Section 1: Proposed
The Treasurer shall submit to the members at their Annual Meeting a proposed budget of anticipated expenditures approved by the Board of Directors for the new fiscal year. It may be reviewed and is subject to revision at any regular or special meeting of the Board of Directors called and conducted in accordance with these Bylaws.
Section 2: Restrictions
No member of the Board of Directors and/or any club member and/or any paid employee of the club shall obligate the club in excess of the approved budget. Special provisions may be made as needed with prior approval by a vote from the Board of Directors.
ARTICLE X: Membership Meetings
Section 1: Annual Meeting
An Annual Meeting shall be held during the first quarter of each fiscal year. The membership shall receive written notice at least ten days prior to the meeting.
Section 2: Special Meetings
Special membership meetings may be called by the President, a majority of the Board of Directors, or through written petition to the Board of Directors by any twenty-five members. In each case, the membership shall receive notice from the Secretary at least ten days prior to the meeting stating the purpose for the meeting along with the date, time, and place.
Section 3: Quorum
One hundred percent of the members present at any duly called membership meeting shall constitute a quorum.
ARTICLE XI: Parliamentary Procedure
Section 1: Guidelines
All meetings and club business will be conducted in a manner that follows the guidelines established in “Robert’s Rules of Order” except when in specific conflict with these Bylaws.
ARTICLE XII: Amendments
Section 1: Bylaws
Proposed amendments to the Bylaws shall be written and mailed to the membership, discussed at a duly-called general membership meeting, and voted on by a mail-in ballot. The proposed amendment shall be approved by two thirds of the of the responding membership.
(Approved by the Board of Directors: March 18, 2013)
Approved by the general membership: March 24, 2013